Design and Technology Institute

Information about the Design and Technology Institute instance of WebSys, the Open Source ERP.

Installed Applications

Invoicing

Invoices, Payments, Follow-ups & Bank Synchronization

Website

Enterprise website builder

Inventory

Manage your stock and logistics activities

Accounting

Manage financial and analytic accounting

Purchase

Purchase orders, tenders and agreements

Project

Organize and plan your projects

Time Off

Allocate PTOs and follow leaves requests

Recruitment

Track your recruitment pipeline

Employees

Centralize employee information

Report Builder

Empower Your Reporting Workflow with Odoo Report Builder

AI Platform

System-wide AI layer: one place to configure providers (Anthropic, OpenAI, Google, DeepSeek, Ollama) and route every AI feature through them.

School AI Chatbot

A public, KB-grounded AI assistant page for prospective families: honest answers, enquiry capture into the CRM, and a human hand-off — no login, no core overrides.

School Analytics

Role dashboards over the whole suite — Board, Headmaster, Teachers, Operations — built on privacy-safe SQL views with their own access rights.

Education — Attendance

Daily and per-period attendance registers with analytics

School Careers & University Guidance

A counselor-run guidance library and a university application tracker with deadlines and document checklists — surfaced read-only on the student portal.

School Co-curricular Activities

Clubs with leadership roles, sports fixtures and results, NSMQ-style competitions, house-points leaderboard, and trips/camps with consent slips and roll-call safety.

Education ERP — Communications

Multi-channel school communications: SMS, WhatsApp and email broadcasts, templates and a digital noticeboard — with Ghana SMS gateways built in.

Education ERP — Core (Student Information System)

Student records, guardians, classes, enrollment and the academic backbone for a complete school management suite.

School Curriculum Management

Schemes of work with weekly topics, Bloom's alignment and GES/Cambridge/Oxford standard codes — HoD-approved, version-controlled, coverage-tracked against real lesson plans, and printable for signing.

Education — Examinations & Question Bank

Question banks, paper composition, exam sittings with blind marking and moderation, appeals, certificates, analytics and AI question generation — feeding results into the gradebook.

School Facilities

Facility registry, clash-proof room bookings with per-facility approval, fault reports, preventive maintenance, asset register with custody, and utility meters (ECG, water, diesel).

Education ERP — Fees & Billing

School fees, billing, scholarships, instalments and payments built on Odoo Accounting — tuned for Ghana and West Africa.

Ghana Compliance Pack

GES/EMIS returns and WAEC candidate lists as snapshotted, filed records with CSV export — plus a pre-filled Act 843 register and printable Data Protection Notice.

School Library

Catalogue, barcode/RFID circulation, self-checkout kiosk, class textbook sets, reservations, automated late fees, e-books and research databases.

Education Portal: Foundation

Parent & student portal foundation: accounts, scoping, provisioning, lifecycle and notifications

Education Portal: Parent Experience

Parent portal: per-child dashboard, grades, attendance, behaviour, homework, report cards, fees and notices

Education Portal: Student Experience

Student portal: dashboard, weekly timetable, grades, attendance, behaviour, homework, report cards, digital ID and SMS password reset

School Procurement

Staff purchase requisitions with three-quote governance, manager escalation, department termly budgets with commitment control, PO handoff or petty-cash/MoMo path, and a printable signed requisition form.

School Parent-Teacher Booking

Conference sessions with bookable teacher slots: parents pick times on the portal, double-booking is impossible, confirmations go out by SMS.

Requisition

One requisition, two phases: request and approve, then fulfil from stock or procure on the vanilla purchase spine.

School Stores

The storekeeper's ledger: SRV receipts, SIV issues, transfers, never-negative balances, low-stock flags, stock counts, tally cards — a counter book, not a WMS.

Strategy, Governance & Performance — Core

The annual planning cascade as software: cycles, a unified strategy-node spine (themes to individual objectives), one measurement engine for OKR/KPI/KRA with evidence-backed check-ins and RAG, governance bodies with tracked meetings, locked minutes and resolutions that mint strategy.

School Management System

Complete school ERP - installs the entire WebSys Education suite.

Education — Teacher Workspace

One home for teachers: classes, lesson plans, homework, behaviour, resources — plus timetable, attendance and grades

School Transport

Routes, GPS bus tracking, phone Driver Board with scan boarding, no-show safety, fuel and maintenance with Ghana roadworthy/insurance alerts.

Email Client & Unified Inbox for Odoo – Maildesk Basic

Odoo unified inbox & email client for Gmail/Google Workspace, Outlook/Microsoft 365 (Exchange Online), and IMAP (OAuth2, IMAP IDLE real-time sync). Tags, threading, shared inbox, partner linking – full email management in Odoo.

Advance Tender Management | Bid Management | Bid Evaluation | Tender Portal | Purchase Tender

Advance Tender Management

eLearning

Manage and publish an eLearning platform

Discuss

Chat, mail gateway and private channels

Contacts

Centralize your address book

Calendar

Schedule employees' meetings

Fleet

Manage your fleet and track car costs

Live Chat

Chat with your website visitors

Attendances

Track employee attendance

Barcode

Use barcode scanners to process logistics operations

To-Do

Organize your work with memos and to-do lists

Skills Management

Manage skills, knowledge and resume of your employees

Payroll

Manage your employee payroll records

Online Jobs

Manage your online hiring process

Employee Contracts